To Do and To Keep

With the addition of the Quick Access Side Panel in various Google Apps (Mail, Calendar, Docs, Sheets, Slides, etc) I’m sure many users started pondering the differences and usage of Tasks and Keep. Which should I use? Which one is better? Is one app going to disappear in the near future (knowing how Google continually makes updates and upgrades)?

Today’s post focuses on what the apps are and how to approach them in your professional and/or personal life.

Google Keep

What can I do in Keep?

  • Take notes easily without having to create a document
  • Copy or insert your note into a doc (if needed)
  • Share notes with collaborators 
  • Color code and/or pin your note to emphasize importance
  • Categorize notes with labels
  • Long or short write ups within the notes
  • Check lists (To Do’s)
  • Multimedia notes: pictures, audio recordings, drawings, text recognition
  •  Set reminders to yourself
  • Trash or archive notes to keep organized access for later

How to access Keep?

  • Access in it’s own app keep.google.com 
  • Quick Access Side Panel in Google Apps
  • Mobile App (phones, tablets iOs and Android)

Google Tasks


What can I do in Tasks?

  • Create to do lists
  • Organize and label listed tasks
  • Review past checked off items
  • Very simple organization of tasks to review

How to access Tasks?

  • Quick Access Side Panel in Google Apps
  • Mobile App (phones, tablets iOs and Android)


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